RFP for Library Digital Sign

The Alpha Park Public Library is currently accepting bid proposals for a new exterior digital sign. Please use the formal RFP Digital Sign file for details on how to apply.

All questions and corresponding answers will be posted here as they are received. Please check back for updates.

1. Is the goal to seek the lowest possible bid or to choose the best $40,000 option?

We are required to accept the lowest responsible bidder that meets our specifications.

2. All questions about web based platforms or connectivity with cellular plans:

The Alpha Park Public Library is bordered by the Peoria International Airport and the Army National Guard Base. Due to being so close to those two entitites, cell reception in this area is extremely poor.

3. Do you know the size of the digital board there now?

Digital board: 2ft x 9ft

Sign: 4ft x 10ft

Pedestal/base: 3ft wide, 3.5ft tall, 6.25 inches deep

Looking at the sign from the side, the two signs are 8 inch wide that sandwich together with a 4 inch open air gap between.

4. Is it required for bidders to hold a business license in the state of Illinois?

Please see RFP Document page 3; section IV. Bidder Qualifications sub section i.

5. Can you confirm whether background checks are necessary for the installers?

This is not a requirement of Illinois state law.

6. Are we permitted to reuse the existing base or pedestal of the sign after removing the EMC and cabinet?

Please see RFP Document page 2 section II. Project Specifications and Deliverables subsection ii.3b.

7. Is it acceptable to submit multiple bids with varying sign sizes and pixel pitches for the EMC?

Please see RFP Document page 3 section V. Submission Guidelines & Selection Process, subsection i.

8. Please clarify if the $40,000 budget is a fixed limit, or if there is flexibility to exceed this amount.

Please see RFP Document page 3 section III. Budget and Timeline, subsection i. 2.

Also see Q1 answer on the RFP page

9. Please confirm if this is subjected to Prevailing Wages.

Please see RFP Document page 3 section IV. Bidder Qualifications subsection v.

RFP Document:

RFP Digital Sign

Required Certifications:

Certifications

Click here for Peoria County Prevailing Wage Rates

IMPORTANT DATES:

Deadline for all questions: 10/04/2024 5:00pm

Deadline for all proposals: 10/18/2024 10:00am

Date of Public Bid Opening: 10/21/2024 6:30pm Meeting room 1 at Alpha Park Public Library

Awardee and bidders will be notified within 90 days of the Public Bid Opening

Photos of current digital sign:

Sign for "Alpha Park Public Library" under a blue sky, with address number 3527.

A sign for Alpha Park Public Library with a blank digital message board and the address 3527.

Website Accessibility Statement

Alpha Park Public Library (the "District") is committed to ensuring that its services are accessible to all members of the public. As part of this commitment, the District strives to provide an accessible website compatible with the Web Content Accessibility Guidelines (WCAG) version 2.1, AA, and commercial screen reading software. Features of the website are created to allow individuals with vision and other impairments to understand and use the website to the same degree as someone without disabilities.

If you need any special assistance or accommodations:

Contact our compliance support team via telephone at: (888) 765-1970

Ongoing Compliance Information

Compliance Coordinator

The District has designated a Compliance Coordinator for website disability-related accommodations. The Compliance Coordinator has received training in website accessibility and updates the site in accordance with those best practices and requirements.

Compliance Procedures

The District is working to ensure all website content complies with the Americans with Disabilities Act and controlling State laws. In an ongoing effort to continually improve and remediate accessibility issues, the website is regularly scanned to ensure ongoing compliance, and timely changes are made to any inaccessible content if found.

Accessible Documents Policy

The District is committed to providing all documents hosted on the website in an accessible format or making accessible alternatives available.

Linked Documents and Third Parties

Please note that this site may link out to third-party websites that do not have accessible content. This site may also include documents provided by third parties. While we cannot control the accessibility of content provided by third parties, we are happy to assist any member of the public with reading and accessing content on our site.

Report a Website Accessibility Issue

We are committed to your ability to access all content, and we will respond to all requests in a timely manner. If you need assistance or accommodations while accessing content on this website, please contact our Compliance Coordinator via the form below: